Delaying the important meetings, paperwork chaos, and painful expectation of the furniture assembly is what expects you if you don’t plan your relocation. In short words, below is the list of activities that you need to complete for successful office relocation. Meanwhile, the SEKA Moving has created a free commercial moving checklist to help you out.
Inform about your relocation
You should start talking about the relocations around 8-12 weeks prior to the move. Who should know about it? All the stakeholders of your business: employees, suppliers, clients, and partners. You can use corporate email or official letterhead to send the letters.
Choosing your movers
If you don’t want to overwhelm your employees by asking them for help, consider reasons to hire professional movers to handle your relocation. The professional moving company with trained movers plays a significant role in successful office relocation. Therefore, go on Yelp, research all the moving companies, read the recent reviews, and ask for moving quotes.
New office setup
To have electricity and water at the new office, transfer your utilities. If it is not possible, you would have to stop your services at your current office and start at the new location. While cleaning companies can take care of the cleanliness, movers can assemble the furniture. Your job would be taking care of the phone, the internet, and the rent.
Contact information update
New address and phone number should replace the old ones in a timely manner online and across all the advertising platforms. Before you move, make a list of places where you should update your address. Don’t forget to take care of the list after your move.
While you are in the process of the relocation, put a banner on your website that tells about your move. After the move, remove the banner, and replace it with the one that talks about successful relocation. Don’t forget to update the contact information on your website, email signatures, and online services.