You finally decided to take the big step and move to your new office? Good for you! Changing the environment is important, especially if you’re upgrading from your previous office space. However, moving is one of those processes that makes you both happy and stressed at the same time. It’s a mix of both worlds, but one thing is for sure: it is very complicated and has to be done properly. It involves thorough planning and takes time and effort – but in the end, if done properly, it’s definitely worth your every penny and every tear.
Since moving out of your office is an ordeal in and of itself, every piece of advice or help is extremely valuable. To take some weight off your shoulders, we’ve compiled a list that is going to emphasize some of the most important things to do before you start your moving the process. Make sure you go through every step carefully and methodically, and this experience will be a breeze.
1. Plan in advance
Planning is the number one thing to focus on before everything else. Why? Because if you map out everything before you even start, the process is going to be much easier and much more bearable. You should start planning as soon as you decide that it’s time to get a new office space and months ahead before the actual moving day. Moving out of your office is like an onion – there are many layers and steps you must take care of before starting your journey. The last thing you want is not having everything set for when the day comes.
Bear in mind that planning should include both packing all the stuff at your old office and planning where you’ll place them at your new office. Get a layout of your new office space and try figuring out where you’d like things to go – at least the bulky and heavy things such as furniture, printers, computers, etc. That way you won’t have to spend extra time and strength moving the pieces back and forth until you figure out where you’d like them to be.
If you decided to move in Spring, learn about the 3 benefits of office moving in Spring.
2. Hire a Professional Moving Company
This is one of the most important steps. You have to find the right company that will make the process easier for you, instead of inducing more stress and sweat. Make sure you do a very thorough research in order to find the best fit for your situation. Also, remember to get quotes from every company you talk to, and confirm it afterward, so you’d avoid getting extra charges or being overcharged.
If your budget allows it, we’d recommend finding a company that offers full service – packing, loading, unloading, and unpacking. Make sure you check out their reviews because there are some irresponsible companies and employees out there who might not take good care of your belongings.
3. Box All the Items and Label Everything
As we have previously mentioned, being organized is the key element of successfully moving out of your office. Boxing and labeling are a huge part of systematic preparation for the big day. Don’t rush, however! The last thing you want is to mislabel the boxes and create an even bigger fuss. Make sure you correctly mark and differentiate the fragile items from heavy items, so you won’t break something and so will have an idea about the order in which to move the boxes around. Marking everything is important because it makes the moving in process afterward easier by tenfold.
By doing it properly, you’re ensuring an easy transition between two offices and way lesser time of getting everything set up. Moving is messy as it is, so it would be ideal to avoid scrambling in the last minute trying to find something you need.
4. Start The Address Changing Process
This is also a very important step in order to secure an easy transition to your new workplace. Getting paperwork done is a painfully slow process, so if you start planning ahead, it will make things so much more bearable in the long run. File a permanent change of address on USPS website, and they will forward your mail for the following 12 months. Don’t forget to edit your address with the state where your business was started.
But, this doesn’t include only the paperwork – it also includes ordering new business cards with an updated address, notifying clients, changing the address on your website and social media accounts, updating the utility companies, and so on. This is a very important step, so make sure you don’t overlook it.
5. Double-Check Everything
Last, but not least, is simply going over everything once more in order to make sure that everything is in place. When we say double-check everything, we do mean everything. That includes checking if all the boxed had been packed, all the cables had been removed and secured and making sure you returned the old keys and provided your employees with new ones, etc.
This is essential when moving out of your office because when the moving day comes, you want to do everything in one go, and avoid having to go back and forth between offices. That would only waste your precious time and add more pressure, which is definitely something you don’t want to deal with. After you double-checked everything, voila, you’re good to go.
By the way, learn what’s included in your moving bill and do the following 5 things after moving out of your office.