How to Get a COI for Moving: A Comprehensive Guide

Published: 22 May, 2023

Last Updated: 05 Jul, 2023

Serik Baimoldayev

Serik Baimoldayev

Understanding how to get a COI for moving is an essential part of the relocation process. Whether you’re hiring long distance NYC movers or simply relocating within your city, this document can provide peace of mind and meet moving company insurance requirements.

In this blog post, we’ll delve into why buildings require such documentation and what happens if your apartment building doesn’t require a COI. We will also cover the COI movers’ requirements and discuss how to request one from your professional moving company.

We’ll further explore different types of coverage offered by these certificates, including those provided by the mover offering highest insurance coverage. Finally, we will highlight some benefits of having a certificate during the moving day.

This comprehensive guide on how to get a COI for moving aims to make your move date less stressful and more manageable. So sit back and enjoy our premier white-glove service as we navigate through this crucial aspect together.

Table of Contents:

1. The Importance of a Certificate of Insurance for Moving

Moving can be exciting and stressful. Protect your belongings with a Certificate of Insurance (COI) when moving within the USA.

A COI is a document that proves you have insurance coverage and outlines its details. It’s crucial for safeguarding your property and liability risks during relocation. 

In places like New York City, landlords and buildings often require a COI before allowing movers in. COIs assure building management companies that the moving company is properly insured to perform moves and that their insurance policy can cover the damages up to a certain amount specified in the COI.

They want to avoid damage or injury claims. Smart move, right?

COI: Your Liability Shield

A valid COI shows you have insurance coverage for accidents during the move. If your movers damage common areas or hurt someone, you won’t have to pay out-of-pocket. Phew.

Protect Your Stuff with a COI

Aside from liability protection, a COI ensures compensation for any loss or damage to your belongings during the move. Your antique furniture and expensive electronics will be covered. Stress levels: reduced.

Avoid Legal Drama

Having proper insurance documentation can prevent legal issues over damages during relocation. Save time and stress by being prepared. It’s a no-brainer.

2. How to Get a Certificate of Insurance for Moving?

A Certificate of Insurance (COI) is crucial for a smooth move. Here’s how to start your COI request:

Step 1: Know Your Building’s Requirements

Before you start, find out what insurance your building needs. Check with your building management or HOA to avoid any surprises.

Step 2: Contact Your Moving Company

Reach out to SEKA Moving or the moving company you’re hiring to generate the COI following your building’s requirements.

Step 3: Ask Your Mover for the COI

Your mover can usually request the certificate from their insurer. Just make sure they know about any specific requirements from your building management or HOA.

Pro Tips:

  • Plan Ahead: Don’t wait until the last minute. It takes time for insurers to issue certificates.
  • Keep Records: Save all emails and letters as proof that you requested and received the necessary coverage.
Important Note:

In addition, you may be required to cover any additional fees associated with the COI. It’s standard practice in the USA.

In summary, obtaining a COI is an important step to take before relocating; it will ensure you are covered for any unforeseen expenses. It ensures you’re protected from unexpected expenses during your move. So remember, prioritize insurance before you start your relocation journey.

3. What Information is Required to Get a Certificate of Insurance for Moving?

Moving can be stressful, but with the right planning and preparation, it doesn’t have to be. To obtain a COI for moving, one must ensure they have the necessary insurance coverage to protect themselves and their belongings. This document provides proof that you have adequate insurance coverage for your move, protecting both you and your belongings.

But what info do you need for a COI? Let’s break it down:

  • Your Personal Details: Your name, address, and contact info. Rest assured, your personal information will remain secure.
  • New Address: Where are you moving? Time to update your GPS.
  • Moving Company Details: The name, contact info, and policy number of your trusty movers.
  • Date of Move: When are you making your grand relocation? Mark it on your calendar.

And there might be more requirements depending on your situation or building policies:

  • Type of Coverage Needed: From general liability to auto liability, it depends on what you’re moving. Safety first.

The Role Of Your Insurer And Moving Company In Getting A COI

To get a COI issued swiftly, everyone needs to work together. That means you, your insurer, and your moving company. Teamwork makes the dream work.

Your insurer will want a detailed inventory list with values assigned to each item. They like to be thorough.

Professional movers should help you through the process by providing necessary documentation and guidance. They’re the experts, after all.

Gathering All Necessary Information Beforehand Is Key.

Don’t procrastinate; be proactive. Gather all the info you need beforehand to avoid delays. Be prepared.

Having proper insurance coverage during a move gives you peace of mind and fulfills legal obligations. Landlords love responsible tenants.

So, next time you plan a big move, don’t forget to add “Getting COI” to the top of your to-do list. Happy moving.

Key Takeaway: To obtain a Certificate of Insurance (COI) for moving, you will need to provide your personal details, new address, and information about the moving company. Depending on your situation or building policies, additional requirements such as the type of coverage needed may apply. It is important to gather all necessary information beforehand to ensure a smooth process and fulfill legal obligations.

4. Types of Coverage Offered by Certificates of Insurance for Moving

A Certificate of Insurance (COI) can provide various coverages to protect you from potential losses during a move in the USA. These coverages protect you from potential losses during your move.

Basic Liability Coverage

The most common coverage you’ll find with a COI is basic liability coverage. It’s like a safety net for your stuff while it’s being moved. But beware, it might not cover your fancy items as much as you’d like.

Full Value Protection

If you want top-notch coverage, go for full value protection. This means the moving company will either replace or repair your damaged or lost goods. It’s like a magic wand for your belongings.

Packed By Owner (PBO)

With a PBO policy, you’re in charge of packing your own stuff. Usually items PBO are not covered by insurance policy of any moving company because they didn’t do the packing.

Separate Liability Insurance

For those extra valuable items, like your precious artwork or antique collection, separate liability insurance has got your back. It’s like a VIP pass for your most treasured possessions.

Remember, not all policies offer these coverages. It depends on state laws and what each company offers. So read the fine print and ask questions. Knowledge is power, my friend.

The right Certificate of Insurance will give you peace of mind during your move. It’s like having a superhero by your side, protecting your stuff and making sure everything goes smoothly on moving day.

5 Benefits of Having a Certificate of Insurance for Moving

If you’re moving, get a Certificate of Insurance (COI). It’s like a superhero cape for your belongings. Here’s why:

1. Protection Against the Unexpected

A COI covers you if your stuff gets damaged or lost during the move. It’s like having a safety net made of money.

2. Peace of Mind on the Go

Moving is stressful enough. With a COI from SEKA Moving, you can relax knowing that if something goes wrong, you’re covered.

3. Shielding Your Valuables

Got fancy furniture or pricey gadgets? Insure them during the move with a COI. It’s like wrapping them in a protective bubble.

4. Meeting Building Requirements

Some buildings demand proof of insurance before letting movers in. A COI saves the day by providing the necessary proof upfront.

5. Reducing Financial Risk

Replacing damaged goods can cost a fortune. But with a COI, you’re not left empty-handed. It’s like having a money-saving superpower.

Remember: Not all moving companies offer COIs, so ask about it when hiring movers. Securing a Certificate of Insurance protects your belongings and brings peace of mind to your moving adventure.

FAQs in Relation to How to Get a Coi for Moving

What is a COI and how do I get one?

You can obtain it by requesting it from your moving company, who will issue it based on your building’s requirements.

How do you ask for a COI?

You simply contact your moving company directly and email them the sample COI requirements.

Who is the certificate holder on a moving COI?

The certificate holder on a moving COI would typically be the person who owns the property being moved or their representative.

Do you need a COI to move in NYC?

In New York City, many buildings require tenants to provide a Certificate Of Insurance before they are allowed to move in or out.


When moving, don’t forget to get a Certificate of Insurance (COI) to protect your stuff and keep your sanity intact.

A COI is like a superhero cape for your belongings, providing financial protection if they get damaged or lost during the move.

Accidents happen, but with a COI, you’ll have liability coverage in case someone gets hurt or something gets broken during the relocation.

Plus, having a COI keeps you in good graces with building management, so you can check off that pesky requirement.

So, follow these steps to get a COI for moving and enjoy a smooth transition into your new home.

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